Quick answer
Sourcing helps owners and admins decide which supplier to use when preparing replenishment purchase orders.
The Sourcing view can show supplier preferences, products that have never been ordered before, recommendations for a selected product, and pending reorder groups by supplier.
Creating a reorder signal does not receive stock or change inventory. It helps you prepare a draft purchase order.
Open Sourcing
Open Suppliers and choose the Sourcing tab.
The Sourcing pulse summarizes current sourcing signals, including:
- products never ordered before;
- recommendations ready to order;
- supplier preferences set;
- products queued for reorder.
Review products never ordered before
The Never ordered before section shows active Shopify variants that do not yet have purchase-order history in LaSyncro.
Choose Assign a supplier to record the supplier you normally use for that product.
If a product has no SKU, LaSyncro shows that a SKU should be added in Shopify before ordering can be enabled.
Set supplier preferences
Supplier preferences tell LaSyncro which suppliers should be treated as preferred matches.
When assigning a supplier, you can apply the preference to:
- the current variant;
- all variants of the product, when available;
- all products in the same product type, when available.
You can mark the supplier as Primary or Backup and add an optional note.
Preferences appear in Sourcing and can influence which suppliers are highlighted as preferred recommendations.
Use supplier recommendations
When Sourcing is opened for a specific product or stockout context, LaSyncro can show Sourcing recommendations for that product.
Recommendations are ranked by supplier reliability signals from your purchase-order history, including on-time rate, fill rate, and defect rate.
A recommendation can show:
- supplier name;
- preferred supplier marker;
- on-time rate;
- fill rate;
- lead time;
- minimum-order warning when the quantity is below the supplier's minimum.
Choose Create PO to start a purchase order from a recommendation.
Choose Add to queue when you want to combine the product with other pending reorder lines for the same supplier before creating the PO.
Use pending reorders
Pending reorders are grouped by supplier.
Each group shows the queued products, total quantity, and minimum order progress when the supplier has a minimum order quantity.
LaSyncro can create a draft purchase order from the group when the required ordering details are available.
The current hard blockers are:
- the supplier has no delivery time set;
- one or more queued lines have no SKU.
If the only issue is that the queued quantity is below the supplier's minimum order quantity, LaSyncro lets you choose Create PO anyway and confirm Order anyway.
When you order below the supplier's minimum, LaSyncro notes that on the draft purchase order.
After a draft PO is created
After Sourcing creates a draft purchase order, review it in Open POs.
The draft still needs to be reviewed and sent through the normal purchase-order workflow.
Stock is not received into the warehouse until the purchase order reaches receiving and accepted units are processed.
Who uses sourcing
Sourcing and reorder preparation are intended for owners and admins.
Operators continue to work with receiving, stowing, picking, packing, and shipping tasks after purchase orders become warehouse work.